Instrument Types

Documents sent to the Williams County Recorder’s Office must meet the guidelines required by Ohio Revised Code for recording. If you have any questions about these requirements or the document’s layout standards, please review the information provided on this website or contact the Recorder’s Office by phone: 419.636.3259 or email: recorder@wmsco.org

The Williams County Recorder’s Office will only accept a document requiring a conveyance by mail if the Engineer’s and Auditor’s stamps are already on the document. This includes deeds, land contracts, easements, affidavits and other documents that require a stamp from the Auditor’s office and/or Engineer’s office. The Recorders’ Office will not walk a conveyance through the Engineer or Auditor’s Office. If you are uncertain of whether your document requires this information contact the Auditor’s office, the Engineer’s office, or the Recorder’s office for clarification.

All documents sent to the Recorder’s Office must include a check or money order for the correct amount, and a self addressed stamped envelope (SASE) for the return of all documents. Documents are typically processed in three (3) business days and returned in the provided SASE. Below is a brief list of some of the types of instruments the Recorder’s Office handles.

DEEDS
  • Warranty Deeds, Survivorship Deeds, Quit Claim Deeds, Sheriff’s Deeds
  • Must have Auditor’s stamp prior to recording.
  • Check out our page on Recording a Deed
CERTIFICATES OF TRANSFER – AFFIDAVITS – EASEMENTS – LEASES
CERTIFICATES OF TITLE TO REGISTERED LAND
MORTGAGES
  • Mortgage releases, Assignments, Assumptions, Subordinations, Encumbrances, Waivers of Priority
LAND CONTRACTS
PLATS
  • Drawings showing location of lots and boundaries, usually of subdivided land.
CONDOMINIUMS
  • Drawings of property where there is individual ownership of portions of a building and joint ownership of common elements.
ANNEXATIONS – PETITIONS – STATE CENTERLINE SURVEYS – STREET NAME CHANGES – VACATING OF STREETS AND ALLEYS
BILLS OF SALE
CORPORATION MERGERS – NAME CHANGES – CANCELLATIONS
MILITARY SERVICE DISCHARGES
PARTNERSHIPS – POWERS OF ATTORNEY – TRUSTS – MISCELLANEOUS RECORDS
ZONING RESOLUTIONS – MAPS – AMENDMENTS
FINANCING STATEMENTS
  • Filed under provisions in the Uniform Commercial Code
LIENS
  • Mechanic’s Liens and Notices of Commencements, Federal Tax Liens, Personal Tax Liens, Recognizance Bond Liens, Corrupt Activity and Medicaid Fraud Liens, Bureau of Employment, Unemployment Compensation and Workers’ Compensation Liens

The William’s County Recorder’s Office has provided a checklist of some of the requirements for recording an instrument. If there is uncertainty about recording a document, it may be necessary to hire a professional to assist with recording the document.